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Planning an office holiday party can be an exciting, yet cumbersome task. During the festive season when you’re in the holiday spirit and eager to celebrate, you might overlook some essential details.
At BRICK in San Diego, we want to ensure your holiday party is seamless and unforgettable. Here are some commonly overlooked aspects to consider for a successful event.
Guest Count Accuracy
Knowing the exact number of attendees is crucial for several reasons, from catering to seating arrangements. Send out RSVPs well in advance and follow up as needed. At BRICK, our spacious venue can accommodate large groups comfortably, but an accurate guest count ensures that your rental company provides the correct amount of seating, and your caterer has the right quantity of food.
Dietary Restrictions
In a diverse workplace, dietary preferences and restrictions are common. When planning your menu, be sure to include options for vegetarians, vegans, gluten-free, and other dietary needs. San Diego’s vibrant culinary scene offers plenty of local caterers who can provide a delicious and inclusive menu.
AV Equipment
Good sound and visuals are key to keeping your guests engaged. Whether it’s for presentations, music, or speeches, make sure you have the right AV equipment. BRICK has a projector and screen available to rent, but for more complex presentations it’s wise to double-check everything is working smoothly before the event starts.
Event Flow and Timing
A well-planned schedule keeps the event running smoothly. Plan the timing of speeches, meals, and activities in advance. Allow some flexibility for spontaneous moments but maintain a general flow to keep things on track. At BRICK, our experienced event planners can help you create a timeline that suits your party’s needs.
Transportation and Parking
Consider how your guests will get to and from the venue. San Diego’s traffic can be unpredictable, so provide clear instructions and options for parking. BRICK offers ample free parking, but encouraging carpooling or arranging for shuttle services can make the arrival and departure process smoother.
Photography & Memories
Capture the memories of your office holiday party with professional photography and/or a photo booth. Not only does it provide a keepsake for employees, but it also helps in encouraging attendance at future events. BRICK’s natural features and holiday decor provide the perfect backdrop for stunning photos that everyone will cherish. Plus, BRICK has an open air photo booth that includes virtual props.
(Check out our Epic Vendor list if you need a professional photographer recommendation.)
Event Permits and Regulations
Depending on your party’s activities and the location, you may need specific permits. This can include noise permits or alcohol licenses. San Diego has specific regulations, so check with the local authorities and ensure all necessary permits are in place to avoid any last-minute hiccups.
Gift Bags
Sending guests home with a small token of appreciation is a nice touch. Whether it’s local San Diego goodies or branded company swag, a thoughtful gift bag can leave a lasting impression. Consider partnering with local vendors to include unique, regional items.
Local San Diego Touches
Incorporate elements into your event that celebrate San Diego’s unique culture. Go all-out with an epic theme, or think about hiring a local band for live music, work with BRICK Beverage to serve craft beers from local breweries. Depending on the weather, extend the party outdoors and serve San Diego’s famous fish tacos in your menu. These local touches can make your holiday party stand out and feel more personalized.
Plan Your Perfect Office Holiday Party at BRICK
Ready to host an unforgettable office holiday party? With these tips in mind, you’re well on your way to planning a holiday party that your colleagues will talk about for years to come.
BRICK offers a stunning venue with all the amenities you need for a seamless event. Contact us today to start planning and make this year’s celebration the best one yet!
